Tutor Lounge

College Tutors Documents and Resources for our Exceptional Tutors

Table of Contents

Tutoring Availability and Mini-Bio Form

SPARK/College Tutors Profile and Availability Form
This is your mini-profile, subject and schedule commitment form for semester tutoring. Meeting your schedule commitment, including arriving on-time - consistently - is critical to the success of the success of students for respecting the busy schedules of families. Thank you!
Step 1 of 5

Emergency Contact Information Form

College Tutors of Indiana Emergency Contact Form
This information will be kept confidential and be used in case of emergency only. You are responsible to advise us if your contact information needs to be updated. We respect your privacy, and want to be able to quickly notify your contacts listed below in case of emergency.
In case of emergency who should we contact on your behalf?
Parent, spouse, friend, etc.?

Tutor Scheduling Directions

Arranging a consistent, weekly schedule at the beginning of the tutoring engagement is critical for ensuring tutoring consistency, which is far more effective than ad-hoc session scheduling.  This also helps to prevent inevitable schedule conflicts as the year progresses.   However, to simplify the management of the inevitable schedule changes that pop up with students – and to accept new assignment requests – tutors must manage their own tutor schedules.

Tutors are responsible for consistently maintaining and monitoring their schedules in TutorBird.   Note that TutorBird has one-way calendar syncing capabilities, automatically replicating TutorBird schedule entries to the tutor’s personal calendar (the tutor’s calendar does not replicate to TutorBird).

Note:  To schedule open session availability, tutors must ensure their tutoring subjects are current in their profiles in order to show availability to students who are interested in the tutor’s particular tutoring subjects (History, Writing, Math, etc.).

Scheduling directions can be found here:

Tutoring Session Overview

Most of our private, one-on-one tutor sessions follow a five-step process found in the link below.  Tutors must apply these steps to every session.


Assessments are an important part of the tutoring process, establishing a baseline and gap/strength analysis at the beginning of the tutoring engagement.   Often, older and more experienced students will have a good idea of where help is needed, and have an understanding of their gaps and strengths.  In these situations, the tutor and the student can collectively assess – and document – gaps/strengths and arrive at a detailed goal for the overall engagement and for each session, using existing material such as study packets, quiz/exam results, homework assignments, etc.  (The student should apply our AMPS session prep methodology when needed).  

For younger students, assessments can be more difficult as younger students often don’t know what they don’t know, or don’t have the motivation or support to thoroughly assess their own gaps and strengths.  In these cases, we assign assessments through our partner, Let’s Go Learn, which provides data-driven, thorough assessments based on the Common Core State Standards for Math and ELA.  Let’s Go Learn is recognized as a leader in this space and used by multiple schools and tutoring centers throughout the country.  The assessments will provide a detailed gap/proficiency diagnosis by subject area with recommended starting points where tutors should prioritize tutoring as they start the engagement.  Below is a link to more details about assessments, including instructions for parents who need guidance for their student’s assigned Let’s Go Learn assessment.

Attendance and Session Notes

Immediately after completion of session, it is essential that tutors record attendance and enter session notes.  Session notes communicate to the student’s parents or guardian a summary of the each session, and help them better understand what was covered, progress, challenges, any recommendations for student.  Session notes help to enable the parent to support the efforts of both the student and tutor.  Session notes are also a great reference point for other tutors who need to take over an engagement or fill in for the assigned tutor.  Session notes should be simple, and include the topic that was covered during session, how student is progressing, any challenges student is having, and any recommendations for supplemental practice/learning (Kahn academy lesson, worksheet, etc.).  Most tutors complete their notes within a few minutes.

Indiana Learns Process & Guidelines for Tutors

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Indiana Learns Tutoring with IXL

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KIPP Indy Schools Semester Schedule Commitment Link:

College Tutors Employee Handbook

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