Attendance and Session Notes
Immediately after completion of session, it is essential that you record attendance and enter session notes. Session notes communicate to the student’s parents or guardian a summary of the each session, and help them better understand what was covered, progress, challenges, any recommendations for student, and enable the parent to support the efforts of both the student and tutor. They are also a great reference point for other tutors who need to take over an engagement or fill in for the assigned tutor. Session notes should be simple, and include the topic that was covered during session, how student is progressing, any challenges student is having, and any recommendations for supplemental practice/learning (Kahn academy lesson, worksheet, etc.). Most tutors complete their notes within a few minutes.
Directions for entering session notes and recording attendance
(examples below):
- Log into TutorBird, then Click on “Students” in the left menu.
- Select the blue box next to your student.
- Select “Attendance and Notes” tab.
- Select appropriate session and click blue box.
- In the Attendance are, select “Present” (or “Absent” if absent).
- Select Lesson Details section, then Student Tab.
- Enter sessions notes. Notes should be concise include the following (see example for reference):
- What was topic of session?
- What was accomplished in session?
- Note any particular challenges and needed focus.
- Note any progress being made in the subject.
- Note any additional study suggestions (Kahn academy, worksheets, etc.).
- If applicable, you can enter separate notes for parents or for your yourself in the respective tabs.
- Add any files if relevant in the Linked Online Resources section.
- Choose to whom the notes will be emailed (usually it is best to include parents).
Session Notes Examples:
