Tutor Lounge
College Tutors Documents and Resources for our Exceptional Tutors
Table of Contents
Tutoring Availability and Mini-Bio Form
Emergency Contact Information Form
Tutor Scheduling Directions
Arranging a consistent, weekly schedule at the beginning of the tutoring engagement is critical for ensuring tutoring consistency, which is far more effective than ad-hoc session scheduling. This also helps to prevent inevitable schedule conflicts as the year progresses.  However, to simplify the management of the inevitable schedule changes that pop up with students – and to accept new assignment requests – tutors must manage their own tutor schedules.
Tutors are responsible for consistently maintaining and monitoring their schedules in TutorBird.  Note that TutorBird has one-way calendar syncing capabilities, automatically replicating TutorBird schedule entries to the tutor’s personal calendar (the tutor’s calendar does not replicate to TutorBird).
Note: To schedule open session availability, tutors must ensure their tutoring subjects are current in their profiles in order to show availability to students who are interested in the tutor’s particular tutoring subjects (History, Writing, Math, etc.).
Scheduling directions can be found here:
Tutoring Session Overview
Most of our private, one-on-one tutor sessions follow a five-step process found in the link below. Tutors must apply these steps to every session.
Attendance and Session Notes
Immediately after completion of session, it is essential that tutors record attendance and enter session notes. Session notes communicate to the student’s parents or guardian a summary of the each session, and help them better understand what was covered, progress, challenges, any recommendations for student. Session notes help to enable the parent to support the efforts of both the student and tutor. Session notes are also a great reference point for other tutors who need to take over an engagement or fill in for the assigned tutor. Session notes should be simple, and include the topic that was covered during session, how student is progressing, any challenges student is having, and any recommendations for supplemental practice/learning (Kahn academy lesson, worksheet, etc.). Most tutors complete their notes within a few minutes.